Department Directory

Office of Finance & Administration
4801 Massachusetts Avenue, NW, Suite 370
Washington, DC 20016
Tel: 202-274-4060
Fax: 202-274-0705
financestaff@wcl.american.edu

Khalid Khalid
Assistant Dean
Suite 372, 202-274-4472

Cathy Prather
Budget Analyst/HR
Suite 371, 202-274-4062

Kimberly Dinkins
Financial Analyst
Suite 370, 202-274-4066

Tino Fletcher
Operations Coordinator
Suite 370, 202-274-4060

Michael Scher
Staff Assistant
Suite 370A, 202-274-4061

Payments & Reimbursements

Completed forms should be submitted along with appropriate documentation to the Office of Finance and Administration in Suite 370 for approval.

Disbursement Requests

(i.e., items over $100, Ratified Professional Services Agreements)
Forms: Disbursement Request
This form is available on my.american.edu.

  1. After signing into the portal, click on "Office Assistant"
  2. Click on "Accounts Payable Forms"
    Documentation: Original Receipts, Canceled Checks, Bank Statements (Photocopies are NOT accepted)
    Processing Time: 2 Weeks
    Notes:
    • Photocopies of the Disbursement Request form cannot be used.
    • Don't forget to:
      • Check the appropriate circle for AU Student, AU Employee, and US Citizen
      • Complete the address section.
      • Complete the social security number (SSN) box.
    • If payee is not a U.S. citizen, please contact the Foreign National Tax Specialist in the Human Resources/Payroll Office at 202-885-3506.
    • Administrators and staff must have personal reimbursement forms signed by an authorized person.
    • Faculty must have Dean Grossman's prior written approval to execute a personal reimbursement.
    • Student Organizations must have written approval from the SBA President or Treasurer to execute a personal reimbursement.

Petty Cash Reimbursements

(i.e., items under $100)
Forms: Petty Cash Form
Documentation: Original Receipts, Canceled Checks, Bank Statements
Processing Time: Submission deadline - Wednesday, 12:30pm. Disbursement - Thursday after 3pm.
Notes:

  • Please provide a description of the expenditure along with the appropriate documentation.
  • Provide the DATATEL account number including the object code identifying the type of expense.
  • Departmental petty cash funds are reimbursed on Disbursement Request forms with all receipts accompanying the request. The petty cash custodian must have his/her supervisor authorize the payment.

Pre-payments

(i.e., registrations, membership fees, subscriptions)
Form: Campus Retail Purchase Order
This form is available on my.american.edu.

  1. After signing into the portal, click on "Office Assistant"
  2. Click on "Accounts Payable Forms"
    Documentation: Registration forms
    Processing Time: 2 Weeks
    Note: No form needs to be entered into DATATEL.

Cash Advances & Expenses

(For full-time employees only and typically used for travel.)
Forms: Cash Advance
These forms are available on my.american.edu.

  1. After signing into the portal, click on "Office Assistant"
  2. Click on "Accounts Payable Forms"
    Documentation: Original Receipts, Canceled Checks, Bank Statements
    Processing Time: 2 Weeks in Advance
    Notes:
    • A completed Travel Expense form with original receipts must be submitted within 30 days from the return of the trip.
    • If there is a balance due to AU, a personal check must accompany the Travel Expense form.
    • If funds are due to the employee, a reimbursement check will be forwarded.
    • Expenses that are pre-paid (such as air fare) should be noted on the Travel Expense form as pre-paid and appropriate documentation should be attached.

Travel Reimbursements

(items over $100 - i.e., airfare, lodging, meals)
Forms: Disbursement Request, Travel Expenses
These forms are available on my.american.edu.

  1. After signing into the portal, click on "Office Assistant"
  2. Click on "Accounts Payable Forms"
    Documentation: Original Receipts, Canceled Checks, Bank Statements
    Processing Time: 2 Weeks
    Notes:
    • Items must be submitted within 1 month of return.
    • Standard Mileage Rates
      The Internal Revenue Service announced a midyear increase in the business mileage rate you can claim as a business tax deduction. Effective July 1, 2011, the rate increases to 55.5 cents per mile. This is a 4.5 cent increase. For the first half of 2011, the rate still remains at 51 cents per mile (January 1, 2011 to June 30, 2011).

Wire Transfer

(i.e., direct payments to vendors' accounts)
Forms: Wire Transfer
Processing Time: 2 Weeks