Calendar Help


What is the WCL Events Calendar?

The WCL Events Calendar was designed to help staff and students easily share calendar information across multiple sites. All events are kept in a central database and any event can be displayed on any organization's or office's calendar page within the WCL Web site. All approved events will be automatically displayed on the main WCL Events Calendar at http://www.wcl.american.edu/wcl_events. All submitted events will be automatically considered for inclusion in the "New @ WCL" feature box on the WCL home page where, if approved, they will appear two weeks prior to the event date. [top]

Can I have my own Events Calendar at WCL?

Any office or organization website within the WCL community can have its own calendar page and also have its events included in the main WCL Events Calendar. Interested parties should contact the Webmaster at: webmaster@wcl.american.edu. [top]

Upon which calendars can my event be displayed?

We are continuously adding new calendars to the Web site. As these new calendars become available, event submissions can be sent for approval on any available calendar. A complete list of calendars will be displayed during the submission process. If the desired calendar does not appear on the list, please check the "Other" box and, if approved, the submission will be added to the main WCL Events Calendar. [top]

How does a Calendar Administrator decide if an event is approved or denied?

Calendar Administrators have complete control over their own calendars. Administrators will be notified via email for every event submitted and will decide whether the events are appropriate for display on their calendars. Be certain to provide accurate and reliable contact information on your event submission in case an Administrator would like to contact you for clarification of your event. Providing thorough information about the event, event sponsor and event submitter, will give you the best chance of having your event approved and displayed in a timely fashion. [top]

Will I be notified when my event is approved or denied?

No. To check the status of an event you have submitted, please visit the Event Status page at http://www.wcl.american.edu/wcl_events/user_status.cfm. You must provide the Event ID that you were given at the end of the submission process along with the email address that you provided in the "Submitter Email" field. If you do not know the ID, you can simply submit the "Submitter Email" and an email message will be sent to that address with the Event ID's for all events you have submitted. [top]

I edited an event that had already been approved and displayed on a calendar--then it disappeared from the calendar. What happened?

If you change the Date or Time of an event it will be automatically removed from all calendars where it was previously approved and will need to be resubmitted to all calendars again. [top]

My event was not approved on the calendar I wanted. Why? What can I do now?

Calendar Administrators have complete control over their own calendars. If your event was denied in a calendar, you may wish to contact the Administrator of that calendar to find out what his/her criteria are. Possible resons for being denied include insufficient information or a conflict of dates/events on the desired calendar. You may wish to edit your event submission and resubmit it for approval.

You can edit an event even after it has been denied by a Calendar Administrator. When you do this, you will have the opportunity to re-submit the event to any of the calendars, including those calendars where the event was previously denied. NOTE: If you change the Date or Time of an event it will be automatically removed from all calendars where it was previously approved and will need to be resubmitted to all calendars again.

To edit an event, please visit the Event Status page at http://www.wcl.american.edu/wcl_events/user_status.cfm. You must provide the Event ID that you were given at the end of the submission process along with the email address that you provided in the "Submitter Email" field. If you do not know the ID, you can simply submit the "Submitter Email" and an email message will be sent to that address with the Event ID's for all events you have submitted. [top]

How can I add an event to Outlook?

Clicking on an event in the event listing will bring up an event details page. At the bottom of the page, you will find a button labeled "Add to Outlook." When you click on this button, you will be prompted to open or save the file. Opening it will launch Outlook and allow you to edit the details before saving it to your calendar. [top]