Procedures for “Shelter In Place” For Specific Emergencies

In the event a shelter in place is advised for the area including American University, all persons in the building will be notified that American University is preparing to “shelter in place.” The garage and all other doors will be locked after a specified period of time. All students, faculty, staff and visitors must decide whether to shelter in place at the Washington College of Law until the “all clear” is announced or whether they will leave the premises within the specified period of time. After that specified period of time no one will be allowed to enter or exit the building until the “all clear” is announced.

The library will serve as the sheltering place. It is the largest open area in the building with the least amount of windows and doors.

Once the “shelter in place” signal is made a member of the Facilities Management staff will brief the department wardens, office leaders, and volunteers of the situation and set the shelter in place procedures in motion. Periodic situation updates will be provided to Shelter in Placed WCL community.

Responsibilities During “Shelter In Place”

Students, Faculty and Staff

  • Remain calm.
  • Assist persons in immediate danger to safety if it can be accomplished without risk of injury to you.
  • Students, faculty and staff requiring special assistance should assemble in the Areas of Rescue Assistance located in the elevator lobby on the first through sixth floor. These areas are identified by blue and white wheelchair accessible signs.
  • Follow the directions of the designated emergency response staff, move expeditiously to the library and await further instructions.

Emergency Evacuation Volunteers

  • Immediately assemble in the elevator lobby on your floor and walk in opposite directions.
  • Check all classrooms, restrooms, offices and kitchenette areas on your designated floor to make sure the areas are clear.
  • Check the Areas of Rescue Assistance on your floor for individuals requiring special assistance.
  • Once your area of responsibility is clear, check in at the guard’s desk and enter the library.
  • If you were issued a radio switch to channel 1 and give the “all clear” signal by identifying your floor and saying “all clear.”
  • Await additional instructions from the Facilities Management Staff.

Executive Chef – Bon Appetit

  • Facilitate the evacuation of the dining room and direct everyone to library.
  • Check to make sure all dining service personnel, faculty, staff and students have evacuated the dining room.
  • Once the dining room is clear, check in at the guard’s desk and enter the library.

General Manager – Bon Appetit

  • Turn off all the kitchen appliances.
  • Lock all the entrances to the dining room.
  • Lock the gate to the food serving area.
  • Lock the dining services office.
  • Check in at the guard’s desk and enter the library.

Customer Service Coordinator – Monica Phillips

  • Proceed to the lobby and assist with filtering people into the library.
  • Once occupants have entered the library provide crowd control directing people away from the library entrance.
  • Listen for instructions.
  • When given the “all clear” signal allow people to exit the library in an orderly fashion.

Maintenance Technician – Roger Perla

  • Proceed to the 6th floor elevator lobby and assist individuals with special needs.
  • If there are no individuals requiring special assistance, assist in clearing the floor.
  • Once the floor is clear proceed to the lobby to provide assistance to Building Maintenance Engineer and Building Engineer to seal windows and doors if required.

Maintenance Staff – Hector Caballero

  • Proceed to the 5th floor elevator lobby and assist individuals with special needs.
  • If there are no individuals requiring special assistance, assist Emergency Evacuation Volunteers clear the floor.
  • Once the floor is clear, proceed to the lobby and enter the library.

Maintenance Staff – Manuel Nunez

  • Proceed to the 4th floor elevator lobby and assist individuals with special needs.
  • If there are no individuals requiring special assistance, assist Emergency Evacuation Volunteers clear the floor.
  • Once the floor is clear, proceed to the lobby and enter the library.

Assistant Director of Facilities – Tony Roane

  • Proceed to the 3rd floor elevator lobby and assist individuals with special needs.
  • If there are no individuals requiring special assistance, assist Emergency Evacuation Volunteers clear the floor.
  • Once the floor is clear, proceed to the lobby and enter the library.
  • Await the “all clear” signal and make the announcement to exit the library.
  • Communicate with campus officials via Nextel under the direction of the Director of Facilities. Also communicate with government support agencies.

Director of Facilities – Walter Labitzky

  • Proceed to the security desk and coordinate the Shelter in Place process.
  • Make “all clear” signal to exit the library.

Building Maintenance Engineer – Noe Benitez

  • If necessary, assist the Building Engineer with turning off all air handling equipment (HVAC).
  • Seal doors and windows in the library with plastic sheeting and duct tape if required.
  • Enter the library and await further instructions
  • Once the “all clear” signal is given remove plastic from windows and doors.
  • Turn on all ventilation equipment (HVAC).

Building Engineer – Jose Suarez

  • If necessary, immediately proceed to the mechanical room and turn off all air handling equipment (HVAC).
  • Proceed to the library for the remainder of the “shelter in place.”
  • At the “all clear,” proceed to the mechanical room and turn on all ventilation equipment (HVAC).
  • Seal doors and windows in the library with plastic sheeting and duct tape if required.

Department Wardens

During a Shelter in Place provide assistance in directing people to the library and assist in disseminating information and support activities according to instructions given by the emergency response staff.